HireFides guides your team and customers through a photo inspection at collection and return — AI-verified, digitally signed, and sealed so no one can dispute what was there.
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No commitment. We'll reach out personally before we launch.
Fides
Latin · noun · feminine
In ancient Rome, Fides was the goddess of trust, good faith, and honest dealings — one of the oldest virtues in Roman civic life. Her name gave us the English words fidelity, fiduciary, and confidence.
A transaction conducted bona fide — in good faith — was one both parties could rely on completely.
When a vehicle changes hands, both sides have to take each other's word for its condition. That's fine when trust is there — but when damage appears and there's no neutral record, the relationship breaks down fast.
HireFides puts the evidence in the middle. Not on your side, not on the customer's — but in a sealed, independently verifiable record that both parties sign. That's what bona fide looks like in practice.
For hire companies — proof that protects your revenue and your reputation.
For customers — confidence they won't be charged for damage they didn't cause.
For the industry — a standard of good faith that everyone benefits from.
Sound familiar?
Every hire company has been there. A customer returns a vehicle, there's damage, and suddenly it's your word against theirs. Without solid evidence, you're stuck — and someone always loses.
"We didn't take photos at collection"
Your staff was busy. No photos were taken. Now there's no baseline and you can't prove a thing.
"The photos are on someone's phone"
Scattered across WhatsApp, inboxes, and personal devices. Unorganised, unsigned, and not worth much in a dispute.
"The customer is disputing the charge"
They say the damage was pre-existing. You say it wasn't. Without a verified record, this goes nowhere fast.
"We spend hours on every dispute"
Chasing emails, pulling photos, writing reports. Time you don't have and money you can't easily recover.
How it works
Invite your customer
Send a hire invitation by email. Your customer gets a branded link — no app download needed.
Guided photo walkround
Zone-by-zone photography at collection. AI flags any existing damage before keys are handed over.
Both parties sign off
Customer and staff digitally sign the condition report. Everyone gets a copy immediately.
Sealed, tamper-proof record
The report is SHA-256 hashed. No one can alter it after submission — including us.
Return scan comparison
AI compares collection and return photos zone by zone. New damage is flagged clearly with evidence.
Built for hire companies
Designed from the ground up for SME car hire companies — not adapted from something else.
PDF hire reports
Professionally formatted reports generated automatically at collection and return. Ready to send, save, or use as evidence.
Multi-staff access
Add your whole team. Roles for admins and frontline staff, with the right level of access for each.
Full fleet management
Track every vehicle's condition history. See damage trends across your fleet over time.
Dispute management
Raise, track, and resolve damage disputes within the platform. Customer gets a fair window to respond.
Neutral third party
HireFides acts as an independent record keeper. Neither side can alter a sealed report — that's the point.
Works on any device
No app download required for customers. Everything runs in the browser — on the forecourt, at the desk, anywhere.
Who it's for
HireFides is designed for independent and SME car hire operators — not enterprise fleets with dedicated IT teams.
Independent hire companies
Owner-operated businesses who need professional tools without enterprise complexity or cost.
Multi-vehicle fleets
5 to 500 vehicles. Track the condition of every car, manage every hire, from one dashboard.
Companies with staff turnover
When process lives in the platform, it doesn't walk out the door when someone leaves.
Hire companies tired of disputes
If you've ever lost a damage charge because you couldn't prove it, HireFides is built for you.
"I built HireFides because the problem kept coming up in hire company forums — and the existing solutions were either too expensive, too complex, or just not designed for how small hire companies actually work. We're fixing that."
Stuart
Founder, HireFides
We're onboarding our first hire companies now. Register your interest and we'll reach out personally — no sales funnel, just a real conversation.
Please complete the security check.
No commitment. No spam. Just an early conversation.